Photograph the truck. Know what's on it.
The gear problems that quietly cost you a day a week
"Who's got the laser level?"
Somebody drives back to the yard. Somebody else calls three crews. Fifteen to thirty minutes a day, per person, hunting for tools that are already on site somewhere.
"We're out of fittings — again"
Consumables run dry mid-job because nobody tracks what leaves the van. The crew stands around while someone runs to the supplier.
"The tool list is two years old"
The spreadsheet was wrong the day after it was made. Nobody trusts it, so nobody updates it, so nobody trusts it.
"That drill walked off the last job"
Gear disappears between sites, trucks, and crews with no trail. And when you claim it, the insurer wants a serial number and a photo you never took.
"Prove you owned it"
Insurance renewals, theft claims, and end-of-job handovers all want documentation you'd have to build after the fact — if you could remember what you had.
From a full truck to a searchable inventory in an afternoon.
AI does the cataloging. You get back to the job.
Photograph it. AI catalogs it.
Open the gang box, drop the tailgate, walk the store room — point your phone and shoot. AI identifies the tools, names them, categorises them, and estimates replacement value. No typing, no spreadsheet, no evening admin.
- •Multiple tools recognised from a single photo
- •Automatic naming, category, and value estimates
- •Handles tools, plant, parts, fixings, and consumables
- •Bulk onboarding for the kit you already own
Map it the way your gear actually moves.
Store room, trailer, Truck 4, gang box, second-fix job at 12 Mill Road. Set it up the way the yard really works, then move items digitally when they move physically — the whole crew sees the same picture.
- •Unlimited locations and sub-locations
- •Trucks, trailers, gang boxes, stores, and job sites
- •Assign gear to a vehicle, a crew, or a site
- •Move it digitally when it moves in real life
Ask it like you'd ask the foreman.
"What's on Truck 4?" "Are we low on 2-inch screws?" "Who's got the laser level?" Plain-English search that understands your gear, answered on your phone at the tailgate.
- •Plain-English search across every location
- •Filter by vehicle, crew, category, or quantity
- •Find any tool in under 30 seconds
- •Works on the phone in your pocket, on site
The paperwork builds itself.
Serial numbers, condition photos, purchase dates, and quantities accumulate as you work. When a tool walks, an insurer asks, or a job hands over, the record is already there.
- •Timestamped condition and valuation records
- •Consumable quantities with low-stock visibility
- •Insurance documentation with policy linking
- •Exportable reports for claims and audits
Built for the way a trade business really runs
Tools, plant, and consumables in one place
Track the expensive gear you own and the fixings you burn through, side by side. Quantities on the consumables, serial numbers and condition on the kit — so reorders happen before the crew runs dry and claims happen with evidence.
Every truck, trailer, and gang box mapped
Locations that mirror the yard, the vehicles, and the live jobs. Move a tool from the store room to Truck 4 and everyone sees it move. No more calling three crews to find one thing.
Crew access with a trail behind it
Give the crew access to check gear out, log what they used, and update what moved. Role-based permissions mean the apprentice can log, and only you can write off a $4,000 laser level.
An inventory your AI can actually talk to
Squared Away is built as the brain for your gear, not just a list of it — a structured, queryable record designed so assistants and other tools can answer questions about your kit. Rolling out to trade accounts soon.
Included on every plan, home or business
Built around the gear your trade actually carries
Electrical, Plumbing & HVAC
Know what's on every van before it leaves the yard.
- •Testers, presses, and machines tracked by van and crew
- •Fittings and consumables counted so nobody runs dry mid-job
- •Serial numbers and condition photos ready for a theft claim
- •Checkout trail on the expensive kit
Building & Carpentry
Gang box to job site, nothing goes missing.
- •Power tools mapped to trailers, gang boxes, and sites
- •Fixings and materials tracked against the job
- •Condition records for hire, handover, and damage disputes
- •Kit lists you can check before you load out
Landscaping & Groundskeeping
Plant and machinery accounted for, season to season.
- •Mowers, blowers, and small plant tracked by truck and crew
- •Service and maintenance history in one record
- •Seasonal store-down audits without the clipboard
- •Fuel, blades, and consumables monitored
Property Maintenance & Facilities
Document every unit. Track every asset.
- •Maintenance kit tracked across properties and sites
- •Appliance and fixture records with dated photos
- •Move-in / move-out condition audits
- •Evidence for deposit and damage disputes
Event Production & AV
Load out confident. Load in complete.
- •Equipment loadout lists by event
- •Pre and post-event condition tracking
- •Missing gear identified before you leave the venue
- •Rental and lending management
Workshops & Makerspaces
Shared equipment, shared accountability.
- •Shared tool checkout and return tracking
- •Consumable supply monitoring
- •Equipment maintenance scheduling
- •Member access with permissions
Everything you need to keep track of the kit
AI Cataloging
Photograph a gang box or a van shelf — AI names, categorises, and values what it sees.
Plain-English Search
"What's on Truck 4?" "Show me all the SDS drills." Ask it like you'd ask the foreman.
Multi-Location Management
Store rooms, trucks, trailers, gang boxes, job sites. Unlimited locations on Business.
Photo Documentation
Unlimited photos per item — condition shots, receipts, serial plates.
Insurance Documentation
Link items to policies. Track values and the evidence a claim actually needs.
Barcode Scanning
Scan a manufacturer's barcode to identify something and pull it straight into your inventory.
Tools & Plant
Serial numbers, condition, maintenance history and checkout on every piece of kit.
Consumable Tracking
Fixings, fittings, filters, tape. Low-stock thresholds, suppliers, and reorder quantities.
Inventory & Stock
SKUs, variants, stock levels across locations, and transfers between them.
Loadouts
Build a kit list for a job, prep it against the list, load it, and run the return in reverse.
Crew Checkout
Track who has what, since when. Accountability without a clipboard.
Audits
Walk a van or a store room and confirm what's actually there against the record.
QR Labels
Generate labels for your own kit and bulk-print them. Bluetooth scanner supported.
AI-Ready Inventory
A structured record built so assistants and other tools can answer questions about your gear.
Phone, Tablet & Web
iOS, Android, and browser. Full access on site or at the desk, always in sync.
Trades crews who stopped losing gear
"We were losing $500 a month buying tools we already owned, because nobody knew what was on the other two trucks. Squared Away fixed that in the first week."
"Photographed the whole store room in an afternoon. Now when a lad asks where the core drill is, I check my phone instead of ringing round three sites."
"A trailer got broken into in March. Serial numbers, purchase dates, condition photos — all already on file. The claim went through without a fight."
Priced like a tool, not like enterprise software
Two ladders. Business unlocks assets, inventory, consumables, loadouts, audits and crew checkout. Home is for documenting what you own and finding it again.
For trades & field service
Assets · Inventory · Consumables · Loadouts · Audits · Crew checkout · QR labels
Starter
- •All four item types
- •Loadouts, audits, crew checkout
- •QR labels and bulk printing
- •Unlimited locations
Pro
- •Everything in Starter
- •For a crew running several vans
- •Unlimited locations
- •Capacity boosts when you outgrow it
Ultra
- •Everything in Pro
- •Multi-site operations
- •Unlimited locations
- •Still under half what the alternatives charge
For home
Document what you own, find it again, and have the records if you ever need to claim.
- Free10 items · 1 user$0
- Starter200 items · 1 user$7.99/mo
- Pro500 items · 2 users · 3 locations$14.99/mo
- Ultra1,000 items · 2 users · 5 locations$24.99/mo
Every plan is 10 months' price paid annually. Free to start, no credit card. Outgrown a plan? Add capacity boosts instead of jumping a tier.
What's coming next
Bulk capture
Catalog a whole van or store room in one pass instead of item by item — the fastest way to get an existing kit on file.
An inventory your AI can talk to
Ask an assistant "what's on Truck 4?" or "are we low on 2-inch screws?" and have it answer from your real inventory.
Integrations
Connect Squared Away to the job management and accounting tools you already run.
Roadmap items are subject to change. Nothing here is required to get value from Squared Away today.
Your tools deserve better than a spreadsheet nobody trusts.
Start with one truck. One gang box. One store room. Ten minutes with your phone and you'll have a searchable record of your gear — and you'll wonder why you waited.
Start Free — No Credit Card RequirediOS, Android & Web · Free to start · Upgrade when you're ready