Every van, every trailer, every gang box
Know what's on the truck before it leaves the yard.
Photograph the shelving and Squared Away catalogs what it sees. Each vehicle becomes a location you can search, so "is the core drill on Truck 4?" is a question with an answer.
Free to start · Consumables, labels and crew features on Business, from $29/mo
The van is a black box until someone opens the doors
Every crew runs the same way. The gear that matters lives in a vehicle, the vehicle is somewhere else, and the only way to know what is in it is to phone whoever is driving.
- Somebody drives back to the yard for a tool that was already on site
- Two vans carry the same expensive kit while a third has none
- Fittings run out mid-job because nobody tracks what leaves the shelf
- A tool moves between vehicles and the record — if there is one — never catches up
“I've got three vans. Before this I'd ring round all three to find one press tool. Now I check my phone at the tailgate.”
Set it up the way the yard actually works
Locations in Squared Away nest, so you can mirror reality rather than flatten it: the yard, the store room inside it, Truck 4, the shelf inside Truck 4, the gang box in the back.
A location per vehicle
Each van, ute, trailer and gang box is its own location. Search by it, audit it, or see everything in it at a glance.
Photograph the shelves
Point the phone at each section of shelving. AI identifies what it can see, names it, categorises it, and estimates a value. You correct what it got wrong.
Move it when it moves
When a tool goes from the store room to Truck 4, change its location on your phone in the thirty seconds you are standing there. The whole crew sees it.
Label the bits worth labelling
On a Business plan you can generate QR labels for the expensive kit and bulk-print them. Labels are optional here rather than the way in, so the four hundred things you would never tag are still tracked.
What you actually get
| Feature | How it helps |
|---|---|
| AI photo cataloging | A van shelf becomes records without typing |
| Nested locations | Yard → store room → Truck 4 → gang box |
| Plain-English search | "What's on Truck 4?" answered at the tailgate |
| Barcode scanning | Scan an existing code to identify an item — any plan |
| Consumable quantities | See what is running low before the crew does — Business |
| QR labels | Generate and bulk-print your own — Business |
| Crew access | Everyone sees the same picture, with permissions — Business |
| Audits | Walk a van and confirm what should be there — Business |
| Photo documentation | Condition shots and serial plates on file |
The morning check that stops the wasted hour
The habit worth building is smaller than a stock take. Before a van leaves, whoever is driving checks the loadout for the job against what is on board. It takes a minute because you are not counting anything — you are looking for gaps.
- Check the job's kit list against the vehicle before leaving
- Log anything that moved between vehicles overnight
- Flag consumables sitting below their threshold
- One walk-through audit per van, monthly, to catch the drift
Where this stops
Worth saying plainly. Squared Away records where you put something — it does not tell you where the thing physically is right now. If a tool leaves a site in the back of a stranger's van, we will tell you it was last logged on Truck 4 and we will not put a dot on a map. Bluetooth trackers do that, and plenty of crews run them on the top few items alongside an inventory for everything else.
Related Use Cases
Start with one van.
Photograph a single vehicle this afternoon and search it. You will know within ten minutes whether it beats ringing round the crew.
Free to start · No credit card · iOS, Android & Web